Keystone Archives Descriptive Database Help

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8. Saving and Emailing Selected Records

As you search the database, you may select listings, archival descriptions and record creators that can then be sent to an e-mail account or saved as a file. Note: digital copies of records are not included in the saved file or email attachment. The URL of a particular webpage is not a permanent web address and cannot be used in future sessions to re-locate the search result or particular description.

Select and Save Records

You can select and save records in several ways:

  • On the search results page, select the records you wish to save by using the check boxes on the left hand side of the results. Click on the “Save Selected Records” button located at the top of the list.
  • On the search results page, click “Save all Records on this Page”.
  • When you are looking at a particular record, click “Save This Record” (at the top of the page).

Email Saved Results

To email saved results:

  1. Click on “View Saved Results” (located at the top of the screen) to view the descriptions that you have saved.
  2. Click on “Email Saved Results” to bring up an email form.
  3. Fill in the email form as required. Required fields include:
    • recipient email address
    • a sending email address (default address provided but can be overwritten)
    • a subject line (a default subject is provided but can be overwritten)
    • message text (a default text is provides but can be overwritten)
  4. Click “Email Saved File Now”.

Save or Print Results

You may save your results as a file on your computer or print your saved results.

  1. Click on “View saved Results” to view the descriptions that you have saved.
  2. Click on “Print/Download Saved Results to File”.
  3. Click as directed to bring up your file. From here you may save or print your file.

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